Room Booking Procedures

Planning an event for medical students? Students are able to book a large variety of spaces around campus to hold their events.  See the table below to find contact information to book rooms and spaces for your events.

Central Booking Guidelines

In order to book KATZ 1-080 or other University rooms you need to have MSA Room Booking authority. This can be requested by e-mailing the VP Administration (

Please note that ONLY members of the Medical Students' Association may receive booking authority.

Template for booking

When contacting RO Central Booking via e-mail ( please include the following template:

Group or Department name: Medical Students' Association

Your name and contact information (must include email):

Name/purpose of event:


Start and End Time(s):

Number of attendees:

Requested room/building:

Alternate room/building option:

Information regarding the event (food, alcohol, movie, guest lecture name, etc.): 

Quick Room Booking Guide


Room  Number



Contact Information


Small Group/DL Rooms



780-492-6350 or


Exams and Timetabling


Katz Atrium/Foyer

Office of the Dean


780-492-6621 or here

ECHA All rooms  Exams and Timetabling  variable

ECHA Commons

ECHA Admin (Tamara)


780-248-1122 or



Exams and Timetabling

on campus
Facilities and Operations variable 780-492-2301
 HMRC 205
 MSA  40

Booking Katz Atrium, Katz Mezzaine or Li Ka Shing

To book one of these mentioned locations, fill out the form on this website:

This include booking to the following four locations:

KATZ Level 1 (Atrium)
KATZ Level 2 (Mezzaine)
Li Ka Shing Level 1 (Lobby)
Li Ka Shing Level 2 (Oborowsky Degner Seminar Hall)

If you wish to book both levels (e.g. Katz Level 1 and Level 2), this option is also available on the form. The group affiliation is “Medical Students’ Association” for all MD students.

Booking OSCE Practice Rooms (Faculty Specific Booking)

To book an OSCE Practice Room in ECHA, HSERC, please complete the form on this link:

To book an OSCE Practice Room in Zeidler Ledcor Center (ZLC), where the physical exam practice sessions occur, please complete the following steps:

For ZLC Third Floor

Email Jennifer Kam at
Rooms are available weekdays from 7:30am-4:30pm.

For ZLC L-40

Email at least 48 hours prior to booking
Rooms available 24/7 with swipe card access in basement of ZLC L-40
There are six cubicles with two outfitted with otoscopes, ophthalmoscopes and BP cuffs
If there are any problems, email or call 780-492-9529
Do NOT use “Harvey” they cardiopulmonary patient simulator unless approved.

Student Lounge Locations

The MSA provides two student lounge areas for MSA members which can be accessed via card only.

MSA Lounge: KATZ 1-126
MSA Fishbowl: HMRC 205